Executive Assistant English Jobs in Zürich, ZH

Entity: CSL Behring

Job Category: Facility & Administration

Job Family: Executive Administration

Job Type: Full Time

Location: Glattbrugg, Zürich, Switzerland

Employer Reference: R-282558

Under the direction of senior leadership, the Executive Assistant provides comprehensive administrative and organizational support to assigned leadership within Research & Development. This role includes managing complex calendars, coordinating meetings and events, and handling domestic and international travel arrangements. The Executive Assistant ensures meeting readiness, manages individual expense reporting, and supports special projects as needed. The position requires interaction with a diverse group of internal stakeholders across all levels and locations, as well as external partners and visitors, while maintaining professionalism and confidentiality at all times.

Responsibilities

1. Administrative Support

• Provide diversified administrative support to assigned senior leaders and their teams, including word processing, filing, mailings, and document management.
• Organize and maintain confidential and time-sensitive materials and files.

Calendar & Meeting Management

• Manage calendars and schedule appointments for assigned executives and leadership team members.
• Ensure meeting materials are prepared and assist in tracking priorities and deliverables.

2. Event & Project Coordination

• Plan and manage special projects and events for assigned leadersa, including global meetings and project-related sessions.
  • Arrange facilities, catering, invitations, and travel for internal and external participants.
  • Monitor and control event budgets.
  • Prepare visual presentations and meeting materials as needed.

3. Travel & Expense Coordination

• Coordinate domestic and international travel arrangements and compile itineraries.
• Prepare documents for travel-related meetings and process expense reports accurately and promptly.
• Reconcile corporate credit card accounts for assigned leaders

4. Budget & Compliance

• Monitor standard expenditures to ensure activities remain within established budgets.
• Manage implementation of legal contracts and agreements, ensuring proper signatures and maintaining organized files.

5. Onboarding & Collaboration

• Support onboarding of new hires of assigned leaders and collaborate with other administrative professionals to ensure a consistent experience.
• Serve as a liaison with internal and external stakeholders globally, representing the department professionally and maintaining confidentiality

6. Other Duties

• Perform other related duties as assigned.

Education Requirements

High School Diploma or equivalent vocational or technical training.

Bachelor’s degree or Technical College degree a plus.

Experience Requirements

3-5+ years' administrative support experience preferably in within pharmaceutical industry

This role requires working in at our site 3 days per week at our office location

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